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The Importance of Clear Job Descriptions

This post has been inspired by Modern Tire Dealer; the title of their post is “Job Descriptions Help Everyone: Let Your Employees Know What They Need to Do”. We thought that they brought up some great points that we would like to expound on. 

Maximum productivity is rarely achieved by most businesses. However, this fact is exemplified when you and/or your employees are not clear on the work that is expected of you in everyday work routines. This can be especially damaging in the training process. A handy tool that can combat this is being intentional with the job descriptions of your employees. If you’re the owner of a fine establishment, it is up to you to know the ins and outs of every role – at least in the beginning. Let’s take a closer look at the components that should make up a job description. 

Job Title

The most basic element of a job description would be to assign it a name that encompasses most, if not all, the work expected of them. Most jobs have been developed to some degree so it should not be too difficult to find a suitable job title. 

Classification

Classification is something that slips into the fine details when people are undergoing the job hiring process. This essentially classifies (imagine that) whether an employee is exempt or non-exempt under the Fair Labor Standards Act. 

Hierarchy

For the most part, businesses perform in a hierarchical structure. It is good to inform the prospective employee of whom they would be working directly under or above. 

Pay

It is beneficial to be transparent about the minimum and maximum amount an employee can earn under a given job title. Additionally, this is an ideal place to state whether the job is a salary or wage position.

Expected Work Hours

Any employee needs to know the amount of hours that they are expected to work – part time, full time, or even just a set number of hours. Some jobs have expected overtime that needs to be addressed as well. 

Expected Tasks/Routines

In order for an employee to do their job effectively, they need to clearly know the common tasks that they will be assigned. If your business has routines for certain stations, this is common in the food industry, then they should fully know any routines that they might be expected to do.

Additional Expectations

This could mean that your business expects a certain job to need additional education and/or they need you to have flexibility with travel or even relocation. Any additional expectations should be clearly communicated to the job applicant.

It’s not necessary for job descriptions to be fancy, but they do need to be clear and detailed. Don’t leave out the important details. You may even find that you can better match applicants to jobs because of a more detailed job description. Best of luck with any present or future hiring endeavors!

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